Resignation letter templates with notice period and PDF
Choose your situation (two weeks’ notice, short and neutral, new job, moving, immediate), enter your job title and last day, and get a polite resignation letter you can edit freely. Preview it for free; the clean PDF with no watermark downloads after payment.
- ✅ Free
- 🔒 No sign-up
- 📱 Works on mobile
- ⚡ Instant results
Design for free with a full preview. Clean, watermark-free download: $2.49, one-time payment, no account.
Template for general information only, not legal advice. Check your contract and local rules before sending.
🔒 Everything runs in your browser. Your data and files never leave your device.
How to write a resignation letter
A resignation letter should be short, polite and clear. State that you are resigning, your job title and your last day. You do not have to explain why, and you should never criticize your employer.
- Tell your manager in person first, then send the letter.
- Offer to help with the handoff.
- Keep a copy and send it by email or deliver it to HR.
- Ask about final pay, unused vacation and benefits.
How much notice should you give?
Most US employment is at-will: unless your contract says otherwise, you are not legally required to give notice. Two weeks is the standard courtesy, and senior roles may expect 30 days or more.
| Situation | Typical notice |
|---|---|
| Hourly or entry-level | 2 weeks |
| Professional role | 2 to 4 weeks |
| Executive or contract | Per contract, often 30 to 90 days |
| Emergency | Immediate, explain briefly |
Things to check before you send it
- Contract and handbook for required notice and return of equipment.
- Unused vacation and whether it is paid out in your state.
- Health insurance: ask about COBRA or a new plan so you have no gap.
- Non-compete or non-disclosure clauses that continue after you leave.
3 real-life examples
Two weeks’ notice
Letter dated November 6, 2026, last day November 20. Thanks the team and offers to train a replacement.
New job
You mention that you accepted another opportunity without naming the employer, and thank your manager.
Moving to another state
You explain you are relocating, give your last day and offer to wrap up open tasks.