Receipt maker, purchase order and delivery note generator
A receipt proves that money was paid. A purchase order tells a supplier what you want to buy, in what quantity and at what price. A delivery note, also called a packing slip, lists the goods handed over and gets a signature on receipt. Pick the document, fill in the items and download a clean PDF.
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Design for free with a full preview. Clean, watermark-free download: $2.49, one-time payment, no account.
Template only, not legal advice. A receipt does not replace an invoice, and sales tax rules vary by state, so confirm what applies to your sale.
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Receipt, purchase order, delivery note: what each one does
| Document | When to use it | Who signs |
|---|---|---|
| Receipt | Proof of a payment, such as cash or a private sale | The person receiving the money |
| Purchase order | Before buying, to fix items, quantities and prices | Buyer, then vendor |
| Delivery note | When the goods are handed over | Courier and recipient |
What to put on each document
- Receipt: names of both parties, amount, what it was for, date, payment method and the signature of whoever received the money.
- Purchase order: PO number, date, item descriptions, quantities, unit prices, total, ship-to address, delivery date and payment terms.
- Delivery note: number, the related order, the list of items and quantities, a checked column and the recipient signature.
How totals and sales tax are worked out
\[ \begin{gathered} \text{line amount} = \text{quantity} \times \text{unit price} \\ \text{sales tax} = \dfrac{\text{subtotal} \times \text{rate}}{100} ,\ \text{rounded to the cent} \\ \text{TOTAL} = \text{subtotal} + \text{sales tax} \end{gathered} \]
Each line is rounded to the cent before adding, so the printed total is always exact. Leave sales tax empty for private sales or tax-exempt items.
3 real-life examples
A private sale of a bicycle
The seller writes a $350.00 receipt « used bicycle », paid in cash. Both people keep a signed copy as proof.
A supplies purchase order
50 boxes at $1.20 and 200 labels at $0.05 make \( \$60.00 + \$10.00 = \$70.00 \). At 8% sales tax ($5.60), the total is $75.60.
A furniture delivery note
The driver prints a note with three items and quantities. The customer checks each line, writes any damage and signs on delivery.